DA PAM 25–40

Army Publishing: Action Officers Guide

This rapid action revision, dated 7 November 2006–

o Changes Numbered HQDA letters to HQDA letters; corrects external references, office symbols, hyperlinks, typographical errors, and format errors; and updates the name and address of the Publications Distribution Center and the glossary (throughout publication).

o For rapid action and administrative revisions, increases the maximum number of pages of changes from eight to 25 (para 8-11b(2) and tables 8-4 and 8-5).

o Adds the Deputy Chief of Staff, G-3/5/7 as an authority for exception to policy authority approval (para 10-12).

o Adds the U.S. Records Management and Declassification Agency to the list of agencies required to coordinate administrative policy publications and  deletes required coordination with the Chief, National Guard Bureau; Chief, Army Reserve; and The Inspector General (table 11-1).

o Adds the requirement to coordinate with and provide a courtesy copy of draft administrative policy publications to the Assistant Secretary (Manpower and Reserve Affairs); The Inspector General; the Chief, Army Reserve; the Chief, National Guard Bureau; the Administrative Assistant to the Secretary of the Army; and MACOMs (table 11-1).

o Adds the requirement to coordinate with and provide a courtesy copy of draft administrative nonpolicy publications to the Assistant Secretary (Manpower and Reserve Affairs); The Inspector General; the Chief, Army Reserve; the Chief, National Guard Bureau; the Administrative Assistant to the Secretary of the Army; and MACOMs (table 11-2).

o Changes requirement for additional subject coordination for administrative publication to include the Deputy Chief of Staff, G-3/5/7 (table 11-3).

o Clarifies the authority for use of contractors (para 12-1a). This rapid action revision, dated 5 May 2005–

o Includes the following changes made throughout: changes Numbered HQDA letters to HQDA letters, corrects external references, corrects office symbols, hyperlinks, typographical errors, format errors, and updates the name and address of the Publications Distribution Center.

o Includes a new section on required elements in all publications (chap 2, sec VI) and adds a new paragraph on common elements (para 2-1f).

o Corrects abbreviations and acronyms paragraph and adds “terms” (para 2-7).

o Rewrites provisions for clarity (paras 2-24, 2-31, 2-32, 2-35, table 2-4, and paras 5-4, 8-10, and 10-1c).

o Updates URLs (table 2-3).

o Updates coordination procedure to maximize the use of the Army Knowledge Online Army Knowledge Collaboration Center (paras 3-1 and 11-2).

o Provides a better description of HQDA letters (para 8-8).

o Changes numbering for new administrative publications to include publications prepared in APPIP (para 9-1a).

o Updates a sample manuscript page of an Army regulation (fig 10-1).

o Corrects title page statement titles and adds supersession notice (para 10-1a and table 10-2).

o Inserts erroneously deleted paragraph (para 10-2b).

o Updates procedures regarding distribution restricted publications (para 10-7h).

o Corrects the proponent and exception authority statement as a result of a policy change in AR 25-30 (para 10-12).

o Corrects Army Management Control statement position (para 10-13).

o Inserts paragraph regarding committee continuance approval (para 10-15).

o Corrects an example of a reference paragraph (para 10-20).

o Rewrites instructions for completing appendix A (para 10-21).

o Rewrites instructions for completing a glossary (para 10-28).

o Updates organizational figures (figures 11-1 and 11-2).

o Removes the Army Enterprise Integration Oversight Office as a required office for the coordination of all policy publications (table 11-1).

o Changes the status of the Director, Army Staff from a required office for all coordination to an office to be coordinated with depending on the subject matter (tables 11-1, 11-2, and 11-3).

o Changes the status of the Office of the Administrative Assistant to the Secretary of the Army from an office to be coordinated with depending on the subject matter to a required office for all coordination (tables 11-1, 11-2, and 11-3).

o Renumbers coordination tables to correlate to AR 25-30 (tables 11-1, 11-2, and 11-3).

o Updates tables on coordination for administrative publications, to align them with changes made in AR 25-30 (tables 11-1, 11-2, and 11-3).

o Updates term in paragraph 11-5.

o Removes text from one paragraph to relocate to another paragraph, which deals with the same topic of manuscript submission for publishing (paras 11-6 and 12-2).

o Corrects term (para 13-1).

o Corrects list of proponents and preparing agencies (para 13-6).

o Inserts wording to clarify paragraph on preparing Army-wide doctrinal and training publications (para 13-7).

o Adds provisions on a new type of field manual known as field manul interim (paras 13-26 and 13-27).

o Corrects section titles (chap 14, secs IV and V).

o Corrects ETM/IETM procedures to align them with changes made in AR 25-30 (para 14-16).

o Inserts text erroneously deleted (para 15-1).

o Rewrites procedures for publishing multi-Service publications not initiated by Army (para 15-3).

o Corrects warning notice (para 17-2).

o Corrects address for the U.S. Army Records Management and Declassification Agency (para B-3).

o Revises the DA Form 260 by adding a new block 14 to require the proponent agency’s head, director, or division chief to verify that any Office of the Judge Advocate General recommendations are addressed or incorporated into the final draft manuscript. All applicable parts of the pamphlet have been changed to reflect this modification (para B-3ac and table K-2).

o Corrects paragraph title (para B-5b(6)).

o Deletes series number 18 (series converted to 25 series and no current publications remain in the 18 series) (table H-1).

o Changes the title of series number 71 at the proponent’s request (table H-1).

o Corrects guidelines for self-service copiers to reflect current policy (table J-8).

o Inserts table of instructions for preparing JCP Form 1 erroneously dropped from paragraph J-10 (table J-12) and renumbers remaining tables (app J).

o Adds instructions into table K-1 for administrative revisions and publications submitted by e-mail (paras K-1 and K-4 and table K-1). This rapid action revision, dated 29 December 2003-

o Changes the coordination procedure as it affects the Office of the Judge Advocate General (paras 1-1d, 8-10a and b, 8-11b, 11-2b, 12-2, 12-4a, 12-5d and f, and 12-8).

o Provides new guidance on Army word usage (para 2-6c).

o Provides additional guidance on citing uniform resource locators and lists preferred Web sites (para 2-32b).

o Provides instruction on announcing changes to policy and procedures (para 3-4).

o Describes the placement of the summary of change in revised publications (para 10-4).

o Gives samples of history statements for both new and revised publications (para 10-9b).

o Designates the Army Knowledge Online Enterprise Collaboration Center as the primary method of coordinating new and revised draft manuscripts (para 11-5a).

o Provides additional guidance on rapid action revision of administrative publications (para 12-8).

o Changes procedures for preprinted stationary and envelopes (app G).

o Changes official Web sites to Army Knowledge Online/Army Home Page/Army Publishing Directorate throughout.

o Corrects typographical errors througout.

o Corrects organizational designations throughout.

o Adds an index.

o Deletes obsolete references and corrects internal references. This major revision, dated 30 April 2002–

o Is a complete revision. The title has been changed from Administrative Publications: Action Officers Guide to Army Publishing: Action Officers Guide to reflect the consolidated nature of this new publication.

o Consolidates the procedural guidance from AR 25-30 (The Army Publishing Program) with the previous version of this pamphlet. This consolidation creates this three-part publication. Part One contains general topics for planning, writing, coordinating, revising, submitting, processing, and distributing publications. Part Two contains information that pertains specifically to administrative publishing, particularly electronic publishing. Part Three contains information that pertains to other domains (doctrinal and training publications, technical and equipment publications, multi-Service publications, and so forth). Material not directly related to departmental publishing has been placed in an appendix.

o Contains extensive new and updated information on how to develop, staff, and submit Department of the Army publications for publishing and Army-wide distribution.

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