Preparing and Managing Correspondence
This major revision, dated 17 May 2013–
o Transfers proponency for the Army’s correspondence program from the Deputy Chief of Staff, G-1 to the Administrative Assistant to the Secretary of the Army (para 1-4a).
o Allows for the use of Army Knowledge Online and Defense Knowledge Online instant messaging for organizational and individual information transfer (para 1-7e).
o Adds policy to capitalize “Soldier” for internal Army correspondence (para 1-13a).
o Adds policy to capitalize “Family” for internal Army correspondence (para 1-13b).
o Adds policy to capitalize “Civilian” for internal Army correspondence when referring to U.S. Department of the Army civilians and used in conjunction with Soldier and/or Family (para 1-13c).
o Changes preferred font to Arial, point size 12 (paras 1-17a and 1-17b).
o Allows for the use of courtesy copy on letters (para 1-19d).
o Adds reference to Public Law 111-274 (Plain Writing Act of 2010) (paras 1-10 and 1-36a).
o Allows for the optional use of Army Records Information Management System record numbers after the office symbol on Army correspondence (para 2-4a(2)).
o Revises policy on reducing cost and expediting distribution of official mail (chap 5).
o Standardizes signature blocks for all retired military personnel (para 6-6).
o Makes administrative changes (throughout).