AR 635–40

Physical Evaluation for Retention, Retirement, or Separation

This rapid action revision, dated 20 March 2012–

o Identifies Department of Defense documents that must be read in conjunction with AR 635-40 for military disability evaluation: DODD 1332.18; DODI 1332.38; DOD Memorandum, May 3, 2007, Policy Guidance for the Disability Evaluation System and Establishment of Recurring Directive-Type Memoranda; DOD Memorandum, December 19, 2007, Directive Type Memoranda (DTM) on Standards for Determining Unfitness Due to Medical Impairment (Deployability); DOD Memorandum, March 13, 2008, Directive-Type Memorandum (DTM) on Implementing Disability-Related Provisions of the National Defense Authorization Act of 2008 (PL 110-181); DOD Memorandum, October 14, 2008, Policy Memorandum on Implementing Disability-Related Provisions of the National Defense Authorization Act of 2008 (PL 110-181); and DOD Memorandum, January 6, 2009, Expedited DES Process for Members with Catastrophic Conditions and Combat-Related Cases (available at; and DOD Memorandum, December 19, 2011, Directive-Type Memorandum (DTM) 11-015 on Integrated Disability Evaluation System (IDES) (available at (app A, sec I).

o Changes title from Commanding Generals of Health Services Command, 7th Medical Command/Europe, and 18th Medical Command to Commanding General, U.S. Army Medical Command (para 2-7).

o Changes reference from AR 600-6 (obsolete) to AR 40-66 (para 4-8).

o Revises paragraph for record of proceedings of the physical evaluation board (para 4-19o).

o Revises DA Form 199 (Physical Evaluation Board Proceedings) to be the record of proceedings for the findings and recommendations of the informal physical evaluation board (para 4-20b).

o Revises paragraphs for Soldier’s election to the informal physical evaluation board findings and recommendations on DA Form 199, section IX (paras 4-20c and 4-20d(2)).

o Changes the role of the physical evaluation board liaison officer (paras 4-20d and 4-20d(1)).

o Revises paragraph to read “Complete DA Form 5893 (Soldier’s Medical Evaluation Board/Physical Evaluation Board Counseling Checklist)” (para 4-20d(5)).

o Removes instructions on how to locally reproduce DA Form 5890 (para 4-21e(2)).

o Revises DA Form 199-1 (Formal Physical Evaluation Board Proceedings) as the record of proceedings for the findings and recommendations of the formal physical evaluation board proceedings (para 4-21r(3)).

o Changes paragraph “Soldier’s response” to “Soldier’s election” and revises paragraph to read “DA Form 199-1, section X, records the Soldier’s election options to formal findings and recommendations” (para 4-21s).

o Adjusts wording in paragraph for transmittal letter for mental incompetency cases (para 4-21u(2)).

o Authorizes DA Form 199-2 (U.S. Army Physical Disability Agency (USAPDA) Revised Physical Evaluation Board (PEB) Proceedings) to document the U.S. Army Physical Disability Agency revisions to physical evaluation board findings, decisions of the Army Physical Disability Appeal Board, and decisions of the Army Board for Correction of Military Records (paras 4-22d(4), 4-22f, and 4-25b(6)).

o Changes title from U.S. Army Human Resources Command to U.S. Army Physical Disability Agency (paras 4-24, 7-9, and 7-10).

o Deletes suspense for issuing letter of instructions to the medical treatment facility commander (para 7-9a).

o Changes U.S. Army Finance and Accounting Center to Defense Finance and Accounting Service, Cleveland, Ohio (para 7-11b(1) and 7-12).

o Deletes Rating Principles and Special Instructions and Explanatory Notes (app B, secs II and III).

o Deletes Instructions for DA Form 199 (Physical Evaluation Board (PEB) Proceedings) (app D).

o Adds Internal Control Evaluation Checklist (app F).

o Makes additional rapid action revision changes (removed “R” from DA Form 5889 (para 4-15a); adjusted reference to DA Form 199 and DA Form 199-1 (paras 4-15h, 4-19l(1), 4-19p(1), para 4-19p(2), 4-21t(4)(b), 4-21t(5), 4-21u(1), and 4-21u(2)); deleted paras 4-19r and 4-21u(3); deleted figs 4-1 through 4-8, 7-1 through 7-4, 8-1, and E-1; deleted tables 4-1, 4-2, and 8-1).

o Makes administrative changes (app A: deleted publications AR 135-200 and NGR 40-501 (not used); added DA Form 199-2 and removed -R from DA Form 5889, DA Form 5890, DA Form 5891, DA Form 5892, and DA Form 5893 in required forms; deleted DA Form 201 and DA Form 3430-R and added DA Form 11-2, DD Form 2S (RET), and DFAS Form 702 in related forms; glossary: deleted unused acronyms and corrected abbreviations as prescribed by Army Records Management and Declassification Agency).

o Changes USA HRC to USAPDA (throughout).

o Updates office symbols for the Human Resources Command and/or adds new address: U.S. Army Human Resources Command, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5208 (throughout).

o Changes acronym for medical evaluation board from MEBD to MEB (throughout).


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